Federation of Ontario Public Libraries

1st Notice of 2014 FOPL Annual General Meeting

Issued November 1, 2013 Notice Of 2014 Annual General Meeting The Annual General Meeting of the Federation of Ontario Public Libraries will take place Wednesday, January 29, 2014 – 4:30 p.m. at the Metro Toronto Convention Centre, Toronto (Room TBD) The Annual General Meeting (AGM) will take place on the opening day of the Ontario Library Association Super Conference 2014.  The order of business will include: Receipt of Combined Report of the Chair and CEO Receipt of Treasurer’s Report, 2014 Financial Statements and Auditor’s Report Approval of Auditors for the Year ending October 31, 2014 Receipt of Reports of Task Forces and Special Committees Approval of Proposed Resolutions Nominations and Elections to the Board for 2014 Other Business Adjournment Submission of Resolutions Resolutions shall be prepared and submitted to the Board no later than December 30, 2013. Resolutions, other than resolutions proposed by the Board, may not exceed 200 words in length, and shall be signed by the presiding officer and the secretary of the submitting body. Members, Associate Members, and the Board may submit resolutions to the AGM. Emergency resolutions shall have the same requirements as regular resolutions, respective of word length and signatories. Emergency resolutions may be presented to the AGM where the matter provoking the resolution could not reasonably have been known by the submitting body more than 30 days prior to the AGM, subject to the approval of the Board. By-law amendments shall be regarded as resolutions, but must be approved by a two-thirds majority of those Members present and voting at the AGM. Registration Costs Members or Associate Members shall be required to have...

AGM 2013 – Agenda and Documents

2013 ANNUAL GENERAL MEETING The Annual General Meeting of the Federation of Ontario Public Libraries will take place Wednesday, January 30, 2013 – 4:30 p.m. at the Metro Toronto Convention Centre, Toronto (Room 206D) Documents 1. Agenda 2. AGM 2012 Minutes 3. Chair’s Report 4. Treasurer’s Report – 2012 Audited Financial Statements 5. Advocacy Task Force Report 6. Marketing Task Force Report (oral report) 7. Research Task Force Report 8. Early Literacy Outcomes Study Steering Committee 9. Guidelines and Accreditation Council 10. Chief Executives of Large Urban Public Libraries Proxy Form (MS Word) or (PDF) format   Need to Utilize Proxies The attached Proxy Form allows Members to specify how their proxies are to vote on specific resolutions.  The Proxy Form is designed to provide Members who, for whatever reason, cannot attend the AGM, with a method of participation in the meeting. Achieving quorum at the AGM is important.  The AGM is the only cost effective opportunity to deal with critical business each year.  Therefore it is crucial that absentee Members exercise their right to utilize proxies, to ensure that the AGM can be duly constituted and proceed without delay. Until January 30, 2013: (a) The member library who is not attending the 2013 AGM can select one member of the Federation Executive (representing different caucuses) or any other Federation Director or delegate attending the AGM to be their proxy holder.  Contact coordinates of Directors are listed on the back/second page of the Proxy Form. (b) A Federation director or other delegate who is attending the AGM can approach another member library who is not attending the AGM to seek approval to be their proxy holder. Questions If Members have questions with any of the information provided in this Notice of 2013 Annual General...

2nd Notice of 2013 FOPL Annual General Meeting

Issued Jan 15th 2013 2nd NOTICE OF 2013 ANNUAL GENERAL MEETING The Annual General Meeting of the Federation of Ontario Public Libraries will take place Wednesday, January 30, 2013 – 4:30 p.m. at the Metro Toronto Convention Centre, Toronto (Room 206D) The Annual General Meeting (AGM) will take place on the opening day of the Ontario Library Association Super Conference 2013.  The order of business will include: Receipt of Report of the Chair Receipt of Treasurer’s Report, 2012 Financial Statements and Auditor’s Report Approval of Auditors for the Year ending October 31, 2012 Receipt of Reports of Task Forces and Special Committees Approval of Bylaw Amendments Nominations and Elections to the Board for 2013 Other Business Adjournment Please be sure to log on to your account to access the complete agenda package and proxies on the Federation’s website in the Member News section. Registration Costs Members or Associate Members shall be required to have paid applicable annual membership fees for 2013 to be eligible to attend and vote at the AGM of the Federation.  The fee schedule is based on the municipal population served: Population Served Annual Fee Population Served Annual Fee Under 5,000 $50 50,001 – 100,000 $3,000 5,001 – 15,000 $100 100,001 – 350,000 $5,000 15,001 – 30,000 $750 350,001+ $7,500 30,001 – 50,000 $1,500 Associates $500 Invoices for 2013 membership fees were mailed to all existing Members in November 2012.  Please contact Susie Benes at sbenes@fopl.ca or 416-395-5638 if you require a duplicate copy of your invoice sent to you. Need to Utilize Proxies The Proxy Form allows Members to specify how their proxies are to vote on specific resolutions.  The Proxy Form is designed to provide Members who, for whatever reason, cannot...