Annual General Meeting

As a Non-Profit-Organization, FOPL is required to hold an annual general meeting of members. This page is deemed one of our forms of notice on the coming AGM and will be updated with official notices, proxy forms, notice of draft resolutions, and agenda packages.

Below are AGM agenda, AGM package, and former approved minutes.

For more information on the AGM process, please view the By-Law #1.

2024 AGM








The Annual General Meeting for the Federation of Ontario Public Libraries will take place virtually via Zoom on Friday, April 26 at 10:00am.

Registration will begin at 9:30am. The draft agenda can be found on the AGM webpage. It will be updated 30 days prior to the AGM. Only members in good standing are eligible to attend and vote at the AGM.

Dates to Note:

  • Proxy forms can be sent in until Thursday, April 25 at 4:00pm.
  • According to Bylaw 1, Section 9.2, resolutions shall be prepared and submitted to the Board no later than 30 days prior to the Annual General Meeting. Resolutions, other than resolutions proposed by the Board, may not exceed 200 words in length, and shall be signed by the presiding officer and the secretary of the submitting body. Any member who would like to propose a motion may do so until Wednesday, March 27, 2024 at 4:00pm. Please send resolutions to

If members have any questions with any of the information provided in this Notice of the 2024 Annual General Meeting, please contact


Agenda materials located below.

Agenda Packages

  • Proxy Form
  • 2023 AGM Agenda (updated March 31, 2023)
  • Doc 1 – Land Acknowledgement
  • Doc 2 – AGM 2022 Minutes
  • Doc 3 – Chair’s Report
  • Doc 4 – Executive Director’s Report
  • Doc 5 – Treasurer’s Report
  • Doc 6 – Audit, Year End 12-31-2022
  • Doc 7 – 2023 Budget
  • Doc 8 – Indigenous Libraries Partnership WG Report
  • Doc 9 – Marketing and Communications WG Report
  • Doc 10 – Government Relations WG Report
  • Doc 11 – Research and Development WG Report
  • Doc 12 – French Translation WG Report
  • Doc 13 – CELUPL Report