The Annual General Meeting for the Federation of Ontario Public Libraries will take place virtually via Zoom on Friday, APRIL 26, at 10:00am. Registration will begin at 9:30am so please be sure to log in prior to 10am so that you can be marked in attendance. The draft agenda and all supporting documents can be found on the website in the members section, https://fopl.ca/agm/ It will be updated 30 days prior to the AGM. Only members in good standing are eligible to attend and vote at the AGM.
Registration
To attend the AGM, please register on Eventbrite. The zoom link to attend will be sent via Eventbrite after registration. For those who cannot attend, please fill out a proxy form (more info below).
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Dates to Note
Any member resolutions are due no later than 30 days prior to the AGM; Wednesday, March 27th, 2024 at 4:00pm.
Nominations or self-nominations for board vacancies are due April 1, 2024.
Proxy forms can be sent in until Thursday, April 25th at 4:00pm.
Nominations for Board Positions
The following positions will be available for the 2024 to 2026 FOPL Board:
Francophone Caucus CEO
Francophone Caucus Trustee (currently vacant)
Large Urban Caucus Trustee (currently vacant)
Large Urban Caucus CEO (currently vacant)
Northern Caucus Trustee
Please send nominations to dinastevens@fopl.ca. If only one qualified nominee is received by the deadline, that applicant will be acclaimed. In the event of multiple nominations for the same position, a Caucus election will occur in April prior to the AGM.
Notice of Motions
According to Bylaw 1, Section 9.2, resolutions shall be prepared and submitted to the Board no later than 30 days prior to the Annual General Meeting. Resolutions, other than resolutions proposed by the Board, may not exceed 200 words in length, and shall be signed by the presiding officer and the secretary of the submitting body. Any member who would like to propose a motion may do so until Wednesday, March 27th at 4:00pm. Please send resolutions to dinastevens@fopl.ca.
Proxies
The Proxy Form is now available on the website. The proxy form is designed to provide Members who, for whatever reason, cannot attend the AGM, with a method of participation in the meeting. Proxies also ensure that quorum is achieved for this very important meeting. Proxy forms can be sent to admin@fopl.ca. Proxy forms can be sent in until Thursday, April 25th, at 4:00pm.
If members have any questions with any of the information provided in this Notice of the 2023 Annual General Meeting, please contact admin@fopl.ca.