The Annual General Meeting (AGM) will take place on Feb. 2, 2017 at the Ontario Library Association Super Conference 2017. The order of business will include:
- Approval of 2017 AGM AGENDA (Attached)
- Receipt of Reports – FOPL Chair and Executive Director (attached)
- Approval of 2016 AGM Minutes for Jan. 26, 2016 (Attached)
- Approval of Treasurers Report, 2016 Financial Statements and Auditors Report, 2017 budget for the year ending Oct. 31, 2016. (attached)
- Receipt of Reports of Task Forces and Special Committees (attached)
- Nominations and Elections to the Board for 2017, TBC
- Other Business
2016 will see several vacant positions on the FOPL Board up for election. Nominations Committee of the Board has proposed a slate for election at the AGM.
Submission of Resolutions
Resolutions shall be prepared and submitted to the Board no later than January 6th 2016. Resolutions, other than resolutions proposed by the Board, may not exceed 200 words in length, and shall be signed by the presiding officer and the secretary of the submitting body. Members, Associate Members, and the Board may submit resolutions to the AGM.
Emergency resolutions shall have the same requirements as regular resolutions, respective of word length and signatories. Emergency resolutions may be presented to the AGM where the matter provoking the resolution could not reasonably have been known by the submitting body more than 30 days prior to the AGM, subject to the approval of the Board.
By-law amendments shall be regarded as resolutions, but must be approved by a two-thirds majority of those Members present and voting at the AGM.
Members or Associate Members shall be required to have paid applicable annual membership fees for 2016 to be eligible to attend and vote at the AGM of the Federation. The fee schedule is based on the municipal population served, according to 2011 Census data:
||50,001 – 100,000
|5,001 – 15,000
||100,001 – 350,000
|15,001 – 30,000
|30,001 – 50,000
Invoices for 2017 membership fees will be mailed separately to all existing Members in and are payable by January 16, 2016. If you do not receive one, please email email@example.com.
All documents will be posted and archived at www.fopl.ca
Need to Utilize Proxies
This notice contain a proxy form that allows Members to specify how their proxies are to vote on specific resolutions described and circulated prior to the AGM. The proxy form is designed to provide Members who, for whatever reason, cannot attend the AGM, with a method of participation in the meeting. Proxies also ensure that quorum is achieved for this very important meeting. The AGM is the only cost effective opportunity to deal with critical, legally-required business each year. Therefore, it is crucial that absentee Members exercise their right to utilize proxies, to ensure the AGM can be duly constituted and proceed without delay.
2017 PROXY FORM