FOPL 2018 AGM: Feb. 1, 2018 4 pm, MTCC104A

Agenda Feb. 1, 2018

2018 FOPL_AGM_AGENDA_2017-2

FOPL Proxy and Board Membership


AGM  Minutes of Feb. 2, 2017

2017_AGM_MINUTES draft for approval

Chair’s Report:

FOPL Chair Report 2018

Executive Director’s Report

ED Quarterly Report based on ED Goals AGM and Feb. 2, 2018 version

Treasurer’s Report

FOPL AGM Draft Treasurers Report 2018 2

Auditors’ Report with financial Statements ending Oct. 31, 2017

FOPL AGM Draft Treasurers Report 2018

Financial Statements

Federation of Ontario Public Libraries FS 2017 Draft

2018 FOPL Budget

revised 2018 budget

Working Groups Report

2017 Working Groups Report for AGM


CELUPL AGM comments January 2018

Nominations Report

Nomination Committee report 01’18

Federation of Ontario Public Libraries

Annual General Meeting


Thursday, february 1st, 2018

4:00 pm – 5:00 pm (registration opens at 3:30 pm)

Metro Toronto Convention Centre / OLA Super Conference – Room MTCC 104A


  1. Call to Order/Confirmation of Quorum                                                                 Merritt

      2. Guests                                                                                                                                 Merritt


  1. All documents are available here:


  1. Approval Of meeting agenda * Merritt


That the Federation of Ontario Public Libraries AGM Agenda of February 1st, 2018 be approved as circulated and described in the Notice of AGM


  1. Approval of AGM minutes – Feb. 2, 2017 *                                                 Merritt


That the FOPL AGM minutes of Feb. 2, 2017 be approved as circulated


  1. FOPL CHAir’s Report                                                                                                                 Merritt


That the report of the FOPL 2017 chair be received



  1. Executive Director’s Report *                 Abram


 That the 2017 report of the FOPL executive Director be received as circulated


  1. Treasurer’s Report *                 Greco


That the Audited Financial Statements and Auditor’s Report for the fiscal year ending October 31, 2017 be received as circulated;


That the firm BDC (formerly Geoff Crewe, Chartered Professional Accountant) be appointed to conduct and audit for the fiscal year ending October 31, 2018; and


That the Federation’s budget for fiscal year 2018 be received as circulated.


  1. Confirmation of acts of directors and             Merritt


That all acts, contacts, by-laws, proceedings, appointments, elections and payments, enacted, made, done and taken in good faith by the directors and officers of the Federation to the date of this meeting, as the same are set out or referred to in the resolutions to the board of directors, the minutes of the meetings of the board of directors or in the financial statements of the federation, are approved, sanctioned and confirmed.




  1. Reports of CELUPL and Working Groups
    • Indigenous Library Partnerships Working Group
    • Marketing and Communications Advisory Working Group
    • Government Relations Working Group
    • Library Provincial People Capacity Working Group
    • Chief Executives of Large Urban Public Libraries *                 Fitch


That the Reports of CELUPL and Working Groups be received.


  1. Nominations and elections to the board for 2017: SINGLETON


Caucus Openings


Following is the proposed slate of Officers to fill these vacancies for the three year term February 2018 – February 2021:


First Nations Caucus – Barbara Ross, CEO, Six Nations Public Library

Francophone Caucus – Samara Cull, CEO, Armstrong Township Public Library

Large Urban Caucus – Rose Vespa, CEO, Mississauga Library System

Large Urban Caucus – Kathy Fisher, Trustee, Ottawa Public Library

Northern Caucus – Sonya Doyle, Trustee, South River-Machar Union Public Library

Rural Caucus – Christina Noel-Blazecka, CEO, Cochrane Public Library

Small and Medium Caucus – Anand Date, Trustee, Whitchurch Stouffville Public Library

Small and Medium Caucus – Julia Merritt, CEO, Stratford Public Library

Small and Medium Caucus – Sabrina Saunders, CEO, Blue Mountains Public Library

Toronto Caucus – Vickery Bowles, City Librarian, Toronto Public Library


Motion: That the names of those appointed and elected to the Federation’s board of directors by the various caucuses be received


  1. Other business


  1. Adjournment



That the annual general meeting of the Federation of Ontario Public Libraries be adjourned.

Time: _____



A short meeting of the new board of directors will take place immediately following the agm for the purpose of electing officers.